Guidelines for an Effective Data Management Solution at Education Facilities

We're pleased to share the following blog from our partner Accruent.

Over decades and even centuries, academic campus facilities have accumulated huge amounts of asset data that can be challenging to access, archive, and properly manage. From record drawings to building information models, to technical reports, specifications, design standards, construction photos, and more.

You may also have challenges with user access issues, security, archive organisation, and the many related problems that occur when trying to manage large volumes of historical records alongside the continual streams of new data coming in from current projects.

As the volume of data increases, managing this information becomes truly impossible to do without an effective, flexible, powerful engineering document management software solution. This is especially true for campuses struggling with legacy data in non-digital formats, which can be cumbersome to access, or facilities dealing with multiple versions of data and documents that create uncertainty as to which version is correct.

So what are the guidelines for an effective engineering document management system? The right solution will be able to deal with extensive legacy information in many formats while providing ease of access under secure, permissioned roles for all parties.

Our experience has shown that academic campuses benefit most from having an engineering document management software solution that offers these characteristics:

  • Flexible search and building navigation views
  • As-built master data and document management
  • Streamlined project delivery and handover
  • Controlled collaboration with AEC contractors
  • Fulfillment of document standards processes
  • Integration with major building design and construction applications, including AutoCAD, Civil 3D, Autodesk Revit, Bentley MicroStation, Microsoft Office applications, and Enterprise Asset Management systems
  • Support for compliance for medical universities

Meridian, an asset and engineering document management software solution from Accruent, offers comprehensive means for managing data at educational facilities. Whether used as an on-premise server solution or through a secure Microsoft Azure-based cloud solution, Meridian is a powerful platform that is easy to configure, and secure, helping to provide data access, accuracy, completeness, greater ease of compliance, and better-controlled information. Meridian also offers an external-facing portal (Meridian Portal) that facilitates full collaboration for external team members without compromising access to master data. Analytics and a mobile app are also available.

Blog

The Digital Transformation of 2020 & Beyond...

20 January 2021

2020 was a year like no other and saw many businesses having to completely transform the way their workforce operates with mobile solutions; a change in infrastructure that would normally have taken years to happen globally.

Learn more
Blog

Project and Template Standards in Revit MEP

20 January 2021

One of the great things about Revit MEP is that I can incorporate the standards for presentation, mechanical and electrical services, and deliverables into my project template so that every new project I create starts from the same position, saving me time, promoting consistency, and reducing errors in my project.

Learn more
Blog

Take good care of your emails or risk huge fines

18 January 2021

It seems like such a long time ago that we were all wondering how the General Data Protection Regulation (GDPR) would impact our businesses and it’s easy to imagine that the problem has now gone away, but ignore it, and you could be making an expensive mistake.

Learn more